The Perkins Journal June 14, 2001: Page 11

June 14, 2001 The Perkins Journal
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{ met in a Regular meeting Mon- Notice of the meeting was made by posting an agenda in Open Meeting Law. The following were present: Glona Arthur, Vice-Chairman; Bill Deenng, Member; Sherri Chades Rogers, Assistant District Attorney. g to order at 9:00 a.m. The meeting was opened he had a court appearance commitment and asked that out of order. reement between Payne County and Sac and Fox ~] a Bridge on an Unnamed Creek on Euchee Valley Road. The 000 and the amount provided by matching funds recommended the Board renegotiate the contract and in contract. by Deering to table the Agreement, seconded by Arthur. Hesser, aye. Motion carried. the report from the State Fire Marshall concerning the Fire Marshall thmuc facility along with her, Shenff Cad Hiner, He provided a list of initial requirements for be needed to prepare specifica- Hesser noted BKL have been working with the County study concerning the jail problem. to ask BKL to give proposal for services regard- building. Arthur seconded the motion. Deedng, aye; Motion carded. between Underground Vaults and Storage. the County Clerk to store all archival documents in the a portion is being stored at a facility in Texas and some at of Libranes in Oklahoma City. Rogers recommended an additional addendum that would allow the con- each fiscal year. The Board asked for additional informa- tabling the contract until the Clerk can provide addi- made the motion to table the contract, seconded by aye, Hesser, aye. Motioncarded. Resolution #2001-29. This resolution provides for cre- Enhanced emergency telephone service (E-911 ) within Payne County. The Board discussed whether to include City Cushing has expressed some desire to not be included r of Stillwater already has an E-911 estab- is $100,000 grant available for initial cost. The Resolution before the County can make application for the grant. The , or tadff, with the provision that an election will be one year. a brief recess to contact Cushing about participation. Called a recess. The Chairman called the meeting back order. open the following bid: $10,500 per month $ 9,000 per month for three months Dart Equipment. Desdng sec- Hesser, aye; Deenng, aye. Motion carded. Cushing in the E-911 Resolution. Presented Resolution 2001-29, E-911 Resolution: BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF PAYNE RESOLUTION # 2001-29 A RESOLUTION PROVIDING FOR THE CRE- OPERATION OF AN ENHANCED EMER- TELEPHONE SERVICE SYSTEM (E-911 SYS- "REIN) WITHIN CERTAIN AREAS OF PAYNE rr TO PROVIDE FOR THE COLLECTION OFAN PERCENT (15%) OF THE TELEPHONE TARIFF TO BE COLLECTED FROM SUBSCRIBERS THE E-g11 SYSTEM; TO PROVIDE FOR OB" lING THE APPROVAL OF THE VOTERS WITHIN SERVICE AREA WHETHER AN E-911 SYSTEM .ISHED AND FOR APPROVAL OF FEE TO BE COLLECTED FROM TELE" SUBSCRIBERS WITHIN THE SERVICE AREA E-911 SYSTEM COMMENCING UPON THE THE PAYNE ELECTION BOARD CER" VOTERS HAVE AP" ELECTION CALLED AN INITIAL FEE NOT TO EXCEED FIVE OF THE TELEPHONE TARIFF RATE TO THIRTY (30) DAYS AFTER THE ADOP- OF THIS RESOLUTION TO BE COLLECTED TELEPHONE SUBSCRIBERS WITHIN THE TELEPHONE SERVICE SYSTEM FOR MORE THAN ONE (1) YEAR AND TO BE USED FOR THE PURPOSE OF FUNDING THE COST ELECTION AND ANY INITIAL OR START-UP NECESSARY TO IMPLEMENT THE E-911 SYS- ; TO PROVIDE FOR THE RETURN ON A PRO-RATA IS TO THE TELEPHONE SUBSCRIBERS WITHIN SERVICE AREA OF THE E-911 SYSTEM OF ANY THE FIRST IN THE EVENT THE VOTERS DISAPPROVE H E-911 SYSTEM; and PROVIDING FOR THE PUB- OF THIS I~ESOLUTION PURSUANT TO LAW. WHEREAS, the Board of County Commission- of the County of Payne County, State of Oklahoma, is by statute to establish an Enhanced Emer- Service System (hereinafter referred to System) within the geographical areas of County, Oklahoma not presently served by such 11 System and to provide for the operation thereof the collection from telephone customers within that of an Emergency Telephone Fee not to exceed fif- 15%) of the telephone tariff rate, to-wit all of , other than those portions within the munici- .= City of Stillwatar, Oklahoma, 63 O.S. 1995, § 2418; and, WHEREAS, the Board of County Commission- THE PERKINS JOURNAL, Thursday, June 14, 2001-111 u= SOLVED AND ORDERED that an Emergency Telephone Fee not to exceed Seven percent (7%) of the telephone tariff rate shall be collected by the local telephone service provider from the telephone subscribers located within the Payne County E-911 System commencing one (1) year from the date of this Resolution to be used solely for the purpose of funding the operation of the Payne County E- 911 System as provided by statute; the collection of said Emergency Telephone Fee being contingent upon and subject to prior approval by the voters at the election called in this Resolution. IT IS HEREBY FURTHER RE- SOLVED AND ORDERED that as provided by statute, an initial fee of Five pement (5%) of the telephone tariff rate shall be collected by the local telephone service provider from the telephone subscnbers located within the Payne County E-911 System commencing thirty (30) days from the date of this Resolution for a period not to exceed one (1) year, and that the proceeds of said initial fee shall be used solely for the purpose of defraying the cost of holding an election for approval of the establishment of the Payne County E-911 System and the Emergency Telephone Fee together with any initial-or start-up costs necessary to imple- ment the emergency telephone service. IT IS HEREBY FURTHER RE- SOLVED AND ORDERED,that in the event the voters do not approve the establishment of the Payne County E-911 System and the Emergency Telephone Fee at the election called in this Resolution, the initial fee Ordered herein shall cease to be collected by the local service provider and the unused monies, if any, collected as the initial fee shall be refunded to the telephone subscnbers on a pro-rata basis as provided by statute. IT IS HEREBY FURTHER RE- SOLVED AND ORDERED that the Chairman of the Board of County Commissioners of the County of Payne, State of Oklahoma, is hereby authorized and directed to call a special election to be held in said county on the ---_ day of the month of ----.__ of the year, A.D., on the following question: SHALL AN ENHANCED EMERGENCY TELE- PHONE SYSTEM (HEREINAFTER CALLED THE PAYNE COUNTY E-911 SYSTEM) BE ESTABLISHED THROUGHOUT THE GEOGRAPHICAL BOUNDARIES OF PAYNE COUNTY, STATE OF OKLAHOMA, EXCEPT- ING THOSE AREAS LOCATED WITHIN THE MUNICI- PAL BOUNDARIES OF THE CITY OF STILLWATER, OKLAHOMA THAT IS PRESENTLY BEING SERVED BY AN ENHANCED EMERGENCY TELEPHONE SERVICE SYSTEM; PROVIDED THAT AN EMERGENCY TELE- PHONE FEE NOT TO EXCEED SEVEN PER CENT (7%) SHALL BE COLLECTED BY THE LOCAL SERVICE PROVIDER FROM ALL OF THE TELEPHONE CUSTOM- ERS LOCATED WITHIN THE AFORESAID BOUND- ARIES OF THE PAYNE COUNTY E-911 SYSTEM FOR THE PURPOSES OF FUNDING THE OPERATIONS OF THE PAYNE COUNTY E-911 SYSTEM AS SET FORTH BY LAW? The ballot used at said election shall set out the foregoing question as above set forth and shall also con- tain the words: For the above question. Chades Cline Char Lin Sac 26-18N-4E The Chairman noted this is a Section Line mad already named Deep Rock. Cline is requesting the 1 mile between Elm Creek rood and Brethren be re- named Char Lin Ranch Rood. The Chairman noted this is not in accordance with the Road Policy as set out by the Board and the Assessor has recom- mended denying the change. Deedng made the motion to approve the change of name as requested. Arthur seconded. Arthur, aye; Hesser, no; Deenng, aye. Motion carded. The Chairman stated the County has received an application for nominations for the "Keep Oklahoma Beautiful" award. Deenng recommended nominat- ing Darrell Vamell, Payne County Solid Waste Management Enforcement Of- ricer for the Award. Arthur seconded. Arthur, aye; Hessar, aye; Deedng, aye. Motion carded. The Board discussed the rental of a tanker truck from Silver Star Construc- tion. The matter was tabled for additional information regarding insurance .: coverage. The Board discussed making the road signs locally and purchasing decals :'' and pre-cut steel. The matter was tabled for additional study. "' Commission Arthur stated the County has been approved to receive equip-" ment from the State Revolving Fund. Arthur presented the following resolu-. tion: , PAYNE COUNTY COMMISSIONERS " RESOLUTION #2001-31 COUNTY ROAD MACHINERY AND EQUIPMENT REVOLVING FUND : Reference: Original Resolution #2000-38 ~. WHEREAS, the Oklahoma Department of Transportation has notified Payne ' County of the authorization for Payne County to purchase equipment items ,. through the County Rood Machinery and Equipment Revolving Fund, and WHEREAS, Payne County has determined that their equipment needs have " changed since the original request to participate in the County Road Mechin-'-" ery and Equipment Revolving Fund, and revise the list to the following: '. PRIORITY DESCRIPTION OF EQUIPMENT DISTRICT . 1 Motor Grader 1 2 10 Wheel End Dump Trucks with Steel Hydraulic Dump Bed 3 " NOW, THEREFORE BE IT RESOLVED that the Board understands that the . Revolving Fund is limited and the Department of Transportation will notify each. participating county of the equipment it will be authorized to order for lease ", pumhase through the Revolving Fund. Presented to and approved by the ~, Payne County Board of Commissioners this 30th day of Apdl, 2001. Deedng made the motion to approve the Resolution. Arthur seconded. Arthur, ~i. aye; Hesser, aye;.Deedng, aye. Motion carded. Chad Hall, Assessor, presented Remote Access Contract with University & 'i~ Community Federal Credit Union. Arthur made the motion to approve the Contract. Deedng seconded. Arthur, aye; Hesser, aye; Deedng, aye. Motion carded. . The Clerk recommended disallowing PO 4492 and check 1470 payable to Jesse Jones from payment as the warrant has been lost and re-issue. Deedng made the motion to disallow the PO as requested. Arthur seconded. Arthur, aye; Hesser, aye; Deedng, aye. Motion carded. Deenng requested Resolution for Sales Tax Project. The Clerk recommended the Resolution be re-worded to program the Project, not the materials for the project. The following Resolution was presented. ThREE-EIGHTHS CENT COUNTY SALES TAX ROAD MONEY NO TIFICA TION RESOLUTION Resolution # 2001-30 Union Roed (SH51 to 19TH Street) Double Chip and Seal Against the above question. Said special election shall be held at the same places and in the same manner prescribed for the conduct of state and county elections and the polls shall be opened at 7:00 o'clock A.M. and remain open continuously until they are closed at 7:00 o'clock P.M.; provided that polls located within the municipal limits of the City of Sttllwater, Oklahoma shall not be opened or used, nor shall persons registered to vote within the corporate limits of said mu- nlcipality be permitted to participate in this election. .--. IT IS HEREBY FURTHER RESOLVED AND ORDERED that upon the approval by the voters of the E- 911 System and the Emergency Service Fee, the Board of County Commissioners shall meet and establish at least once each calendar year the amount of Emergency Ser- ~lceFei~t0"8~~lrged in said.calendar~j~; p.ro-~ ~ ~, ~ ~-~ ,. Vided said Emergeqcy,~ServJce Fee shall not exceed the percentage approved by the voters at the election provided in this Resolution, and provided further that the Board of County Commissioners may establish an Emergency Ser- vice Fee that is less than the percentage approved by said voters. IT IS HEREBY FINALLY RESOLVED AND ORDERED that this Resolution shall be published as provided by law. Approved this ~ day of ,2001. Deedng made the motion to approve the Resolution for E-911 with an election date of Apdl 30, 2002• Arthur seconded. Arthur, aye; Hesser, aye; Deenng, aye. Motion carded. The Chairman presented utility permit: Bnttany Energy: oil and gas flow lies in 14" cashing; installed by trenching cross E/W 6 miles West of Hwy 177 & Hwy 33; 2620' E of SW/c Sac 2-17N-1E. Deefing made the motion to approve the permit along with the $50.00 fee. Arthur seconded. Arthur, aye; Hesser, aye; Deedng, aye. Motion carded. The Chairman presented applications for Annual Permits. The Chairman re- quested review of an application presented and approved last week for Stillwater Sand and Gravel. The Chairman noted applicant is requesting an annual per- mit to travel hard surfaced roads for non-recurdng mutes or destination• The Board agreed that was not the intent of the Annual Permit. Arthur made the motion to rescind the approval of the Annual Permit for Stillwater Sand and Gravel and direct the business to use the daily permit forms. Deedng sec- onded. Arthur, aye; Hesser, aye; Deering, aye. Motion carded. The Board reviewed the following Applications and nature of Business K & W Well Service- business located on Hard surfaced road. Deering made the motion to approve the Annual Permit with restriction to in- gress and egress from business; all other travel will be by daily permit. Arthur seconded. Arthur, aye; Hesser, aye; Deedng, aye. Motion carded. WHEREAS, Payne County passed a County Sales Tax with 53 per- ' cent designated to be used for capital improvements on county roads, . and WHEREAS, Peyne County District I has choseq.l~s a pdodty. project 1 mile of Union Road, south from SH51 to 19"' Street for double chip and seal surfacing, and WHEREAS, this road is a major collector, bus route, mail mute, and ~ has a high traffic count. NOW .'tHEREFORE BE IT RESOLVED" , that Payne County authorizes use of an estimated $52,000 of said , sales tax funds for the project described above. Presented and approved this 30th day of April, 2001. Deenng made the motion to approve the Resolution. Arthur seconded. Arthur, ' aye; Hesser, aye; Deedng, aye. Motion carded, The Chairman presented contract to upgrade the Postage Machine, effective Ju!y 1. The Contract was tabled for study by the District Attomey's office. The (~lerk present~ the,minutes of April 16. Hessar recommended the bid l evaluation for P~ress be ~hanged to "low/best". Deedng made the motion " to approve the minutes as corrected. Arthur seconded. Arthur, aye; Hesser, • , aye; Deedng, aye. Motion carded. , Chades Rogers, Assistant District Attorney, presented the Addendum for the. ' Underground Vault and Storage Contract. Deedng made the motion to ap- prove the Lease with Underground Vault and Storage. Arthur seconded. Arthur, " ' aye; Hesser, aye; Deedng, aye. Motion carried. The Chairman reported the County received $200,753.46 from FEMA for win- ter storm damages. The Chairman noted she has inquired as to the cost of housing inmates in. ' facilities outside of Payne County. Tulsa County is the only facility that has . available beds. The cost per inmate could range from 38.02 to 40.00 per day." . The minimum annual cost would be $419,116.00. The Apdl payroll was approved and is filed with the County Clerk. Deenng made the motion to adjoum. Arthur seconded. Arthur, aye; Hesser, , aye; Deering, aye. Motion carded. Sherd Schieffer County Clerk The Payne County Board of Commissioners met in a regular meeting Monday,, May 14, 2001. Notice of the meeting was made by posting an agenda in accor-," dance with the Open Meeting Law. The following were present: Glona Hesse,:, Chairman; Jim Arthur, Vice-Chairman; Bill Deedng, Member; Sherd Schieffer,~ County Clerk. :~ The Chairman called the meeting to order at 9:00 a.m. The meeting was opened with Prayer and Flag Salute. The Chairman called a recess for Executive session to discuss contracts and. warranties pertaining to the Payne County Expo Center's Sound system. The Chairman called the meeting back to order, Deedng made the motion to" adjourn the executive session. Arthur seconded. Arthur, aye; Hesser, aye;, Deedng, aye. Motion carded. the County of Payne County, State of Oklahoma Pawnee County Feeds - business located on hard surfaced road. Deedng made the motion to authorize the Distdct Attorney to Contact Mendian:. that it is in the Public Interest to establish an E-911 Deedng made the motion to table the application for correction of business Construction notifying them to correct the sound system in accordance with theI ' ; i within the geographical areas of Payne County, ocation. Arthur seconded. Arthur, aye; Hesser, aye' Deenng, aye. Motion contract. Arthur seconded. Arthur, aye; Hesser, eye; Deering, aye. Motion ma not presently served by an Enhanced Emer- carried. ' carried. " Telephone Service System; and Railroad Yard - frequency of delivery on county hard surfaced roads. The Chairman presented utility permits: WHEREAS, the Board of County Commission- Arthur made the mouon to aeny the application from Railroad Yard as it does Lone Chimney - 1 water line installed by trenching; 17-19N-5E ~ • ist Call an election within one (1) year of the date of not qualify for annual permit. Deenng seconded. Arthur aye" Hesser aye; 51 East Water - water line installed by bodng; Sac 15-19N-4E ~Solution to obtain approval by the voters located Deenng, aye. Motion carded. ' ' ' Arthur made the motion to approve the utility permits as presented. Deefln~ the geographical boundaries of said system of the The Chairman presented Memorandum to Dispose of Equipment. The Chair- The Chairman asked to review the annual permit from Sand and Gravel an~ shment of an E-911 System and the Emergency man noted this property was sold~at auction: seconded. Arthur, aye; Hessar, aye; Deedng, aye. Motion carded. ,one Fee; and . Railroad Yard. Companies stated they understood they are to minimize travepi WHEREAS, the Board of County Commission- ITEM SERIAL# YEAR SOLD TO on hard surfaced roads. They requested the Board to reconsider granting t~ Jst also set an initial fee not to exceed five percent ADDRESS CASH RECVD permits. The Board stated the Companies must have adequate documenta~ bf the telephone tadff rate to be collected from tele- FRLINER TRUCK 488197 1992 ROBERT KERNS tion to show point of delivery and those routes must minimize use. The Boor¢~, customers within the geographical area of the said KiLGORE, TX $ 12,880.00 retains the dght to revoke permit if abused. SYStem for a penod commencing not sooner than KENWTH TRUCK 91491 1990 E W STEWART Deedng made the motion to approve the application for Annual permit fo~ (30) days after the approval of this Resolution, nor SHAWNEE, OK $ 2,990.00 ' " Stillwater Sand and Gravel and Railroad Yard and advise the companies tha~ ;] for more than one (1) year from the date of this BOMAG ROLLER 88454 19 ..... 80 C /~ i~ L '.,,J ¢) documentation must be provided for point of delivery and hard surfaced roa~ Itecteduti°n; pmvidedfor more furtherthan onethat(1)saidyearinitialfmm feetheshalldaten°tof RAMIREZcHoKEE DUMP TRL cLAN/AMCALLEN TX 1--$~J~7 6 ,440 D' 00 E W Y N E shoUldDeedng,beaye.minimizedMotion carded.at all times. Arthur seconded. Arthur, eye; Hesser, eye~ ~esolution and that said initial fee shall be included KRUEGER RMORE, OK $ 8 210 00 The Chairman presented the Petition to Place Road in reserve status as petl, , ROLL CABLE #7 N/A -.-- ' " • and not in addition to the Emergency Telephone Fee L OK r~/A RONALD RAY tioned by George "lqetz and Blanche Haley. The Chairman called for publi~ ' approved by the voters; and provided further that the COUNCIL HIL , $ 1,600.00 comment. There being no comments received, Deering made the motion t~ ROLL CABLE #7A N/A -.-- eerie of said initial fee shall be used solely for the pur- L OK r~/A RONALD RAY approve the Order placing the following roadway in reserve status: Roadway~ ~of defraying the cost of holding an election for ap- COUNCIL HIL , $ 1,472.00 described as beginning at the Center of Section 15, thence South on the hal~ al of the establishment of the E-911 System and the CABLE, LOT#6 N/A N/A JOHN FLUSCHE section line to a point of intersection with river road, being 2 rods from the Eas~ ~0ency Telephone Fee together with any initial or start- MUSKOGEE, OK $ 552.00 " side of the SW/4, all being located In Township 18N-R4E, Peyne County. Arthu~ ~ts necessary to implement the emergency telephone CHAMPION MGR 720/~.~7-772 1989 C A R L O S seconded. Arthur, aye; Hessar, aye; D.dng, aye. Motion carded. RAMIREZ N, TX $ 13 800 00 The Chairman presented a request from Stlllwater Community Band to us~; ' a~/HEREAS, upon the approval of the E-911 CAT MGR 89H-1741AM 197"~ ' L-H I C H A R D Courthouse Lawn for summer band concert, May 31, June 14, and July 19~,~ ~ern and the Emergency Service Fee the Board of KIMBROUGH ARILLO, TX $ 9 200 00 7:30 -8:30 p.m. Deenng made the motion to approve the use of Courthou~ nty Commissioners must establish at least once each PADFT ROLLER N/A .... ' " ~l.ar year the amount of Emergency Service Fee to CUSHING, OK $ 1,932.00 N~A DON CROSS Lawn by the Stillwater Community Band. Arthur seconded. Arthur, eye; Hesee~ aye; Deedng, aye. Motion carded. ~hy be charged in said calendar year; provided said AMZ POTHL PATCH 617111 N/A DARRELL BAILEY The Chairman opened the following bids: ~gen, ,y Service Fee shall not exceed the percentage TULLAHASSIE, OK $ 285.20 2001-44 IXL Community Center ;,~ 'wed by the voters at the election provided in this Reso- SHFFR OFSET DISK N/A N/A CLYDE WALKER 1. At Your Service, Sttllwater OK $28,370.00 ~ ~anc provided further that the Board of County Com- OKEMAH, OK $ 92.00 2. Hentage Construction, Stillwater $39,485.00 ~. ~One~ s may establish an Emergency Service Fee that MAGNET 9X16 N/A 322.00 N/A GENE ROGERS 3. Lambert Corps, Stillwater OK • $32,275.00 ~ -- th; in the percentage approved by said voters. MDCooMESTER, OK N$/A The Board remanded bids to authorized personnel for evaluation. I~V~ NOW THEREFORE BE IT RE- BOO _ N/A JOHN JONES Deedng presented the Agreement with Sac and Fox as amended on May 7 vED AND ORDERED that the Payne County N/A N$/A 46.00 Deedr~g made the motion to rescind the Agreement as approved on May E-911 System is hereby established throughout RADIO TOWER N/A JACK WOOD Arthur seconded. Arthur, aye; Hesser, aye; Deedng, aye, Motion carded. ~, of Payne County, State of MUSKOGEE, OK $ 115.00 Deenng presented a new Agreement with Sac and Fox for the preparation o~ those areas located within the mu- ASS'T PARTS N/A NIA A L B E R T the plans, specifications and estimates and the reconstruction of the bndg~ of the City of Stillwater, Oklahoma that RAINBOLT MUSKOGEE, OK $ 41.40 located at NS354 and EW071~3 ; funding as follows: Federal Funds (IRRBP~,~ , an Enhanced Emergency Tale- $290,000; County (design) $60,000; BIA Funds, $50,000. Deedng made mo,,'~ System. The Board reviewed applications for Road Names: tion to approve the Agreement as revised May 14, 2001. Arthur seconded~,~ IT IS HEREBY FURTHER RE- Applicant Rd Name Location Arthur, aye; Hesser, aye; Deedng, aye. Motion carded. '~